Tournament operations dashboard

1. Introduction

This Privacy Policy explains how Whaley Computer Repair LLC ("we," "us," or "our") collects, uses, stores, and discloses information in connection with the O-Lir and Lightbringer Discord bots (collectively, the "Bots").

O-Lir is used to manage tournament structure, entrants, standings, and bracket state. Lightbringer is used to manage match scheduling, live match status, broadcast coordination, restream links, and race-room access.

By using either Bot, or by interacting with a Discord server in which either Bot is installed and enabled, you acknowledge this Privacy Policy.

2. Scope

This Privacy Policy applies only to information processed through O-Lir and Lightbringer, including through Discord interactions, bot commands, automated tournament workflows, and any connected dashboards or web interfaces used to display tournament and match operations, including the dashboard hosted at mpr.servegame.com. The available interfaces may display tournament names, entrant information, standings, bracket data, match status, scheduling details, and broadcast or race-room links.

3. Information We Collect

Depending on how the Bots are used, we may collect and process:

Discord and account information

• Discord user IDs
• Discord usernames, display names, nicknames, or similar server-visible identifiers
• Discord server IDs, channel IDs, role IDs, thread IDs, and message IDs
• Command usage and interaction metadata

Tournament and participant information

• Tournament names and categories
• Entrant names, display names, seeds, team composition, standings, ranking, match points, and tiebreak information
• Bracket pairings, match assignments, match IDs, and match results or status
• Scheduled start times and other tournament timing data

Match operations information

• Live match status
• Match scheduling information
• Broadcast, restream, or race-room links
• Commentary, support, organizer, or staffing-related assignment data where applicable

The system design visible in your materials confirms that tournament pages and schedule views may expose entrant names, seed numbers, standings metrics, bracket pairings, scheduled times, match status, Lightbringer match IDs, broadcast links, and race-room links.

4. How We Use Information

We use information processed by the Bots to:

• Create, organize, and manage tournaments
• Register and identify entrants or teams
• Generate and update bracket state and standings
• Schedule matches and track live match status
• Coordinate commentary, support, broadcast, and race-room operations
• Provide dashboards, schedule views, and tournament summaries
• Maintain service integrity, troubleshoot problems, and monitor performance
• Enforce server rules, tournament policies, and our Terms of Service
• Improve the functionality, reliability, and usability of the Bots

These purposes are consistent with the documented roles of O-Lir and Lightbringer in your tournament operations environment.

5. Legal Basis and Consent

Where applicable, we process information based on one or more of the following:

• Your consent
• Our legitimate interests in operating tournaments and related match infrastructure
• Performance of a contract or tournament ruleset
• Compliance with legal obligations

Server owners, moderators, organizers, and tournament administrators are responsible for obtaining any permissions, disclosures, or consents required for their communities.

6. Data Sharing and Disclosure

We may share information:

• With Discord, as necessary for the Bots to function through Discord's platform
• With tournament organizers, moderators, commentators, support staff, and administrators who need access for event operations
• With service providers or hosting providers that help us operate the Bots and dashboard infrastructure
• When required by law, subpoena, court order, or legal process
• To investigate abuse, fraud, cheating, security incidents, or policy violations
• In connection with a merger, sale, restructuring, or transfer of some or all of our operations or assets

We do not sell personal information collected through the Bots.

7. Public and Server-Visible Information

Some data handled by the Bots may be visible to other users in Discord servers, tournament dashboards, public schedule pages, or event materials. This may include entrant names, standings, match listings, bracket pairings, scheduled times, broadcast links, and race-room links where those features are enabled. The interfaces reflected in your materials explicitly surface those types of records.

You should not submit sensitive personal information to the Bots unless specifically requested and necessary for a stated tournament function.

8. Data Retention

We retain information only for as long as reasonably necessary to:

• Operate tournaments and match workflows
• Preserve standings, bracket history, scheduling history, moderation logs, or audit records
• Resolve disputes and investigate misuse
• Comply with legal obligations
• Enforce our agreements

We may retain aggregated, anonymized, or de-identified information for analytics, service improvement, and historical reporting.

9. Data Security

We use reasonable administrative, technical, and organizational measures to protect information processed through the Bots. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

10. Children and Age Requirements

The Bots are not directed to children under 13, or any higher minimum age required by local law to use Discord. By using the Bots, you represent that you meet the minimum age required to use Discord and participate in the relevant server or event.

11. Your Rights and Choices

Depending on your location, you may have rights to:

• Request access to certain personal information
• Request correction of inaccurate information
• Request deletion of certain information
• Object to or restrict certain processing
• Withdraw consent where processing is based on consent

To make a request, contact us at reed@whaleycomputerrepair.com. We may need to verify your identity and authority before responding.

12. Third-Party Services

The Bots may interact with or reference third-party platforms and services, including Discord, broadcast services, race-room services, and related tournament tools. Their privacy practices are governed by their own terms and policies, not this Privacy Policy.

13. International Use

If you access or use the Bots from outside the country where they are hosted or operated, you understand that your information may be transferred to and processed in other jurisdictions.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make material changes, we may provide notice through Discord, through the dashboard at mpr.servegame.com, or by updating the "Last Updated" date above. Continued use of the Bots after an update means you accept the revised Privacy Policy.

15. Contact Us